Why Is It Best To Have Six or less life-Cycle Phases In An EPM System

Discussion 1.

Read the case study “Creating a Methodology” on page 108 and then answer one (1) of the questions on page (Minimum 200 words)

Microsoft Project Assignment 1

Complete Project 1-1: Don Funk Scene 1 Production Tasks (pg.34 of your workbook).  Save your Don Funk Scene 1 project file as YourLastNameYourFirstNameProject1-1 and submit it when done. (500 words)

Complete Project 2-6: Don Funk Music Video Problems (pg.58 of your workbook).  Save your Done Funk Corrected project file as YourLastNameYourFirstNameProject2-6 and submit it when done. (500 words)

Why is it best to have six or less life-cycle phases in an EPM System?

It is best to have six or less life-cycle phases in an EPM system. This is because of the fact that, with more than six life-cycle phases would lead to increase in the number of gate review meetings. This way the project managers will have to spend a lot of time in preparing paperwork for the gate review meetings. This would affect the actual timing to manage the whole project. The result would be negligence of the project and increase in paper work pressure over the project managers. Therefore having six or less than six life cycle phases in an EPM system would actually remove half of the paper work burden from the project managers. They will be in a position to devote considerable and required time on the project. Also lesser paper work would help them in taking out time for both, that is a project as well as paper work required for reporting (Hillson, 2009). The gate review meetings will, therefore, occur in limited number which will be characterized by vital discussions on the project. The burden of paper work will get removed from the project manager, and he will be in a position to manage the project in the most efficient manner (Fleming & Koppelman, 2006).

The project will be initiated in time and will be supported by the ideas, thoughts and directions discussed in the six life cycle phases. The extra time saved through deploying lesser meetings will be consumed in meeting the deadlines of the project and fulfilling the pre-requisites. The project proceed will be checked at different life cycle phases. Finally the project will meet its deadline and achieve the desired outcome as per the directions and guidelines made through the limited but vital number of meetings (Besner & Hobb, 2004).

Bibliography

Besner, C. & Hobb, B., 2004. An empirical investigation of project management practice: In reality what tools do practitioners use? In D.P. Slevin, D.I. Cleland & J.K. Pinto, eds. Innovations: Project Management Research. Newton Square: Project Management Institute. pp.337-51.

Fleming, Q.W. & Koppelman, J.M., 2006. Earned Value Project Management. 3rd ed. Newton Square: Project Management Institute.

Hillson, D., 2009. Managing Risk in Projects (Fundamentals of Project Management). Gower.